Timekeeping and payroll are mandatory tasks for a company, but how can they be made more efficient? The best way to make these more efficient is to combine electronic time tracking and TES interpretations. When implemented well, this combination saves a lot of working hours and minimizes the risks associated with payroll. With a cost-effective implementation, you can really save a lot of money and ensure fair payroll.
Would your company consider implementing TES interpretation for working time tracking? Keep reading!
Lightweight TES interpretations
In smaller companies, with around 5–15 employees, it is not always necessary or sensible to implement full automatic wage interpretations in accordance with the collective labour agreement (TES). Often, a lighter and more affordable solution is sufficient, as not all TES interpretations are equally essential for the company's everyday life.
In practice, this means that rarer special situations can be excluded from automation. Instead, the accounting firm can add these manually when needed, which reduces system complexity and brings cost savings. This way, the payroll process remains smooth without unnecessarily heavy system investments.
What is meant by TES interpretations of working time tracking?
Modern time tracking services include the option to implement TES interpretations. The purpose of TES interpretations is to automate routine manual work related to payroll.
In practice, TES interpretations are a collection of salary rules, according to which the work entries made by the employee are converted into salary data suitable for salary calculation. Using the defined rules, the service automatically distinguishes, for example, overtime, evening and weekend bonuses and sliding balance. The calculation can also take into account, for example, weekday holidays, Sundays, weekly rest compensation, emergency payments and on-call time.
TES interpretations are always defined company-specific to take into account TES requirements, company-specific practices, and local agreements. Once the salary rules are defined in the service, processing is automatic.
Why are TES interpretations always determined on a company-by-company basis?
Many people think that salaries are paid according to a certain template in accordance with the collective agreement and that TES interpretations are simply activated for use. However, the matter is a little more complicated. As the name suggests, TES interpretations contain some interpretation and room for maneuver. The content is therefore interpreted slightly differently in different companies and in some cases TES also offers different options for one thing, from which you can choose the most suitable one. Therefore, salary rules cannot be directly copied from one company to another, but must always be adapted to the company's practices.
What are the benefits of TES interpretations for working time tracking?
Payroll tasks take up a lot of time in many companies, but this doesn't necessarily have to be the case. Supervisors, HR and payroll accountants are left with the task of checking and copying hours from timesheets and calculating various bonuses manually, which takes a lot of time. Errors in payroll can be costly.
Benefits of TES interpretations:
TES implementation can prevent potential problems caused by changing payroll or HR personnel:
When should you use TES interpretations?
It is worth considering implementing TES interpretations in your company, especially if:
In such companies, the implementation of TES interpretations is most beneficial, as it saves a lot of working time and effectively reduces errors.
Can sliding scales be introduced when implementing salary rules?
Slides are usually defined in conjunction with salary rules, as calculating slides requires defining salary rules. For example, vacations, absences, and public holidays affect the calculation of slides, so they must be taken into account in the salary rules. Slides can also be used in parallel with overtime, in which case the system selects which working hours they are calculated for.
How is TES-interpreted work data transferred to payroll?
The TES-interpreted payroll data can be transferred to payroll software via an interface. Payroll software usually supports data transfer from other systems. There are several different ways to transfer data:
Navicom Oy is a domestic expert in working time tracking and payroll processing.
What does paid interpretation entail?
The following issues may be taken into account in salary regulations, among others:
In addition, special cases can be taken into account, such as:
What is the process for implementing TES interpretations?
Typically, the deployment process goes like this:
- The client/accounting firm contacts us. We conduct an initial survey of the necessary payroll rules. At this stage, a preliminary price and schedule estimate can be provided.
- The client/accounting firm provides the necessary information on salary rules, salary types (including salary type numbers), employee groups and possible special cases.
- If necessary, we will contact you with additional questions, and we can also arrange a Teams meeting.
- We provide a detailed price and schedule estimate for the implementation planning.
- The customer places an order, and we begin implementation.
- The rules are ready to be tested.
- After acceptance testing, salaries can begin to be paid through TES interpretations.
Supervisors and/or payroll should review work entries before transferring them to payroll. If there are changes in practices or TES, payroll will be updated as necessary.
What salary interfaces does our service offer?
The service provides pre-implemented interfaces for the most common payroll software. List of supported software:
Ask our sales team for more information if the software you use is not listed. If the payroll software supports data export at all, an interface implementation is usually possible.
Would you like to receive a quote for salary interpretations? Let's go through your company's needs together.
