Construction site access control means monitoring the movement of people moving and working on a construction site. The purpose of access control is to keep the management aware of who is working on the construction site. Good access control allows employee data to be monitored both in real time and retrospectively. Construction site access control is often implemented electronically, for example access control device and the certificates issued by Vastuu Group for use by employees Trump cards Alternatively, employees and subcontractors can mark themselves for work with some other personal identification tag, such as an NFC tag. It is essential for the main contractor that the movement data of the people working on the construction site is transmitted to the Tax Administration.
Why is access control carried out at a construction site?
The tax authority obliges the main contractor to report the construction site's employee information monthly (Construction disclosure obligation). Also according to the Occupational Safety Act, a list of employees must be kept on the construction site (Occupational Safety Act 2002/738). For this reason, construction workers must have a tax number and a photo ID (Tax number and public tax number register). For example, Vastuu Group's Valttikortti card is acceptable as a personal identification card.
What is electronic construction site access control?
Electronic site access control refers to electronic solutions that allow the main contractor to see a list of employees working on the site. The employee information stored in the electronic system includes: tax numbers, employer information and dates of birth. The employee information on the site is displayed in real time and can be viewed later. It is easy to report employee information to the tax authorities electronically.
Access control device for construction sites
With the electronic access control service, you can easily collect information about all employees working on a construction site. Stamping can be done either with a Valttikort or an NFC tag. When using a Valttikort, the user is automatically added to the service upon first login, and users do not need to be added to the system manually. Construction site access control information can be sent automatically to the tax authority's Ilmoitin.fi service or Vastuu Group's construction site register service.
Read more about the main contractor's access control service for the construction site here
Access control with a mobile device
Electronic access control can also be implemented using a mobile device. This is a suitable solution, especially for smaller construction sites, where an access control device is perceived as an expensive solution. For small numbers of users, the mobile application is more affordable and location information can be taken from the timestamps, which ensures presence on the construction site at the time of the timestamp. Setting up a new mobile user in the system is easy and making timestamps is effortless, but for more than 10 users, it is worth at least considering a Valtti card-based access control service.
Can access control be done in Excel or on paper?
The main contractor is not obliged to use electronic access control, meaning that the main contractor can, if they wish, perform access control using Excel or on paper. Manually collected information can be reported in MyTax or with a paper declaration.
However, it is worth considering whether it is sensible for management to allocate expensive working time to manually maintain access control data and employee information. Prices for the electronic access control service start at €59/month.
What is meant by 'Construction Disclosure Obligation'?
The construction disclosure obligation is a law that obliges the main contractor to report information related to the construction site to the tax authority if the total value of the construction site's contracts exceeds 15,000 euros (VAT 0%) and the site is a so-called joint construction site. In this case, the main contractor must report the site's employee and contract information in a construction notification. If more than one company is working on the site simultaneously or without delay, it is a joint construction site. If a main contractor has not been appointed, the developer must submit employee notifications. There can only be one main contractor on the site.
The Tax Administration must be provided with monthly information on employees, independent contractors, employers and temporary workers. In addition to employee declarations, the main contractor must submit contract declarations. Contract declarations can be submitted in the tax authority's OmaVero service or in Vastuu Group's construction site register.
Read more about the subject on the tax authorities' own website.
Frequently asked questions about employee announcements
Who is subject to the obligation to provide information?
The construction disclosure obligation applies to all purchasers of construction services, not just companies operating in the construction sector. Purchasers of construction services who work on a construction site must report to the tax authorities information about contractors and employees and the hours they work. Each purchaser is obliged to disclose information about construction services purchased from its own subcontractors. The obligation applies to main contractors, subcontractors, independent entrepreneurs and those purchasers of construction services who are responsible for complying with the disclosure obligation.
Who needs to report employee information?
Travel information must be reported for all employees working on the construction site, i.e.:
Who does not need to report employee information?
When is the employee notification deadline?
The deadline for employee notification is the 5th day of the month following the target monthThis means that, for example, data for June should be reported no later than August 5th.
What is a shared construction site?
If at least two companies are operating on a construction site at the same time, it is a joint construction site. This means that even a small amount of work done on a construction site by another company can turn it into a joint construction site.
A construction site is also shared if there is only one company at the beginning, but other companies join in later. Employee notifications must therefore be submitted right from the start if it is known that other companies will start working on the same construction site later.
What is Ilmoitin.fi?
Reporter.fi is a tax service that allows you to report travel information electronically.
Navicom offers a data export interface for the Ilmoitin.fi service, through which construction site traffic information is transmitted directly to the tax authority.
What is Vastuu Group?
Responsibility Group was previously known as Suomen Tilaajavastuu. Vastuu Group offers services that facilitate legal and social obligations for construction companies and aims to promote digitalization in the sector. Vastuu Group is known in particular for the Valttikortti smart card, which has become an industry standard, and the Trusted Partner service.
Navicom provides an interface to Vastuu Group's construction site register service, through which access information is transmitted to the tax authorities. The access control device can read the information required for employee notification directly from the Valttikort card into our service's database.
What is Navisystem access control for construction sites?
Navisystem is software that offers the main contractor on a construction site the opportunity to handle the obligation to report construction site traffic data to the tax authorities as easily and affordably as possible.
The Navisystem access control service works as follows:
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