In this article, we aim to describe the content of a good ERP system and its concrete competitive advantage. Purchasing a functioning software is an important strategic decision, the significance of which becomes more important over the years as the system and its use continue to develop.
Collecting field data in the same system
It is advisable to collect work-related information as centrally as possible and, if possible, use 'One-app tactics'. With one application, data entry is clear and at the same time it is easy to utilize the data in a variety of ways. Below are examples of things that can be conveniently done in Navisystem software with one application:
- Working time and performance records
- Contract markings
- Communication of information to management and other employees. For example, reporting the completion of work and providing additional information about the work.
- Vacation and absence markings
- Project or customer-specific documentation. It is a good idea to fill out any work-related forms during the work stamping. If necessary, data can be exported to other software via interfaces as soon as the forms have been filled out.
- Employee resourcing. Work management becomes easier when vehicles, work sites and tasks are visible on the same map view in real time.
- Scheduling is easier when the system shows employees' next jobs and their addresses
- Automatic work check-ins based on vehicle location data
- The vehicle tracker can also be used as an access control device, allowing the employee to clock in and out of the vehicle when work begins and ends.
- Export of construction site traffic data to the tax administration
Note! In Navisystem, the visibility and access rights of the user environment are always defined per employee and/or user category.
Invoicing
Typically, reporting obligations in mobile work include working hours, travel times, billing transactions, salary supplements, and client forms. When all the information is in the same system, it is easy to review, approve, and transfer to the billing program.
Project management interface makes it easier to manage work
A good ERP system includes project management software that communicates with the field application via an interface. Project management includes tasks such as resourcing and data analytics. Instead of manually adding the same work data to different software multiple times, it is better to add the work data to one software and transfer it to other software via an interface. The amount of manual work is reduced and the content of the data remains the same when processed in different systems. Read more about project management interface solutions from this article
Salary payment
Working hours are accepted and interpreted in the working time service, from where the data is transferred to the payroll software, broken down by salary type. Automated payroll processing offers significant cost savings.
Vehicle tracking
In a company that does mobile work, the ERP used as part of the vehicle tracking system The data can be used for more than just monitoring or tax returns. Below are some examples of the additional benefits of a vehicle tracking system:
- It is possible to obtain vehicle utilization and cost center allocations if the employee identifies himself to the vehicle when logging in.
- It is possible to allocate travel time and mileage reimbursements to their own salary types for salary payment and invoicing.
- It is possible to separate kilometers from the driving log directly into the travel invoice
Subcontractors
It is possible to include a subcontractor as a user of the field application, which improves transparency and communication and facilitates invoicing.
- Time tracking: A subcontractor can make the necessary entries directly into your company's field application. The application contains exactly the right information about the work and, after the entries, they are transmitted to other software through interfaces as normal.
- If necessary, it is easy for a subcontractor to utilize the field application for invoicing, because the invoicing report makes it possible to collect, review, and approve all work performed by the subcontractor.
- Vehicle tracking: using a GPS tracker installed in the subcontractor's vehicle, the subcontractor can share vehicle visibility with your company for the duration of the assignment.
Summary
A good ERP system facilitates payroll, invoicing, and includes data analytics to facilitate strategic decision-making. In a company that does mobile work, the system often also reduces payroll costs and tax risk. Read more about how the service can save companies money in this article..
In the Navisystem information system, work events are easy to collect, review, edit, approve and transfer to another information system if necessary. The subcontractor can provide more detailed information about the progress of the assignment, for example by sharing vehicle and stamping information during the work.
Would you like to hear how Navisystem could work as part of your company's enterprise resource planning system? Contact us!