No matter what kind of mobile work you do – whether it's construction, maintenance, sales or service work. Electronic time tracking, access control and vehicle tracking make it more efficient and profitable. Proper software solutions are not only an investment in your company, but also an investment in the more efficient use of your employees' working time.
Collecting important information from the field for payroll, data analytics and invoicing can be challenging, as the required information is diverse and needs to be continuously collected. Choose a future where you can better manage time, costs, communication and work performance. Efficient electronic software services are the key to continuous development and success!
This article explains how effective field tools can save you time, money, and energy to build a successful business. Generally, electronic time tracking is a key component of any fieldwork system.
6 most common reasons to purchase time tracking
- Detailed reports and analytics: The data collected in the system can be used to generate accurate reports for practical matters, such as payroll and invoicing. The reports are also used in strategic decision-making, where decisions need to be made based on real data.
- Increase business transparency: Get comprehensive, real-time information about your employees' activities to support decision-making. This reduces uncertainty in your business and sharpens, for example, bid calculations.
- Improving customer service: Responding to customer needs is faster when you know the work status of your team members at all times. This improves customer service, customer satisfaction, and in some cases helps with resource optimization.
- Work performance becomes more efficient: Vehicle and time tracking helps you track your employees' work performance and driving habits. This usually leads to safer driving and more transparent work performance.
- More effective time management: With time tracking and vehicle tracking, you can optimize your daily tasks and routes. You can plan your workdays more efficiently when you know exactly how much time is spent on different customer visits and travel.
- Safety and emergency management: If a member of your team has an emergency, you can quickly locate them and direct help to the scene. If necessary, it is also possible to add various electronic safety solutions to the monitoring system. It is worth informing employees about the increased occupational safety during the implementation training, while emphasizing the benefits of the new monitoring system.
3 diamond tips for managing fieldwork
What should you consider when purchasing a time tracking and field work system?
Time tracking is at the heart of the fieldwork system, so it is worth ensuring that it is able to collect the necessary information in a way that is right for your company. It is also worth choosing other systems that may be related to it carefully and thoughtfully, so that you get the best possible benefit from the information collected. We recommend using the expertise of software service providers and ordering a needs assessment from them right at the beginning of your procurement process. Primarily, the ERP system should be fair, accurate and respect the privacy of employees. When recording working hours, it is worth recommending methods that enable the most accurate time accounting. To choose the most suitable practice for you, we recommend reading our blog post, which compares different timekeeping practices.
The keys to satisfaction for your company and your employees
Field work management and time tracking can only work with committed employees
Automatic systems such as mobile time tracking, access control and vehicle tracking software provide information about employees’ location in the field and work performance. This increases transparency, improves information flow and occupational safety, and reduces potential errors. Define clear rules and practices for time tracking. Employees should know what information is being tracked, how it is used, and how long it is kept. Also, make it clear that the system is only used for time tracking and not for personal tracking or leisure tracking. Indicate that the system complies with Finnish law and regulations regarding privacy (GDPR).
Inform and train employees on the use of electronic time tracking systems. Create an open and honest communication culture where employees can express concerns about time tracking and provide feedback to improve the system. Explain to employees why electronic time tracking tools are used and how they will improve business efficiency. Also provide training to employees on how they are expected to behave with time tracking systems. Keep the time tracking system flexible and adapt it as needed. For example, provide the option for manual recording in situations where automatic tracking is not possible or practical to use. This is especially important if employees perform diverse tasks and the work location does not have a working network connection.
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